Presenter Resources

We’ve pulled together various detailed guides and resources for our AOS 2026 presenters to help prepare for this year’s meeting. If you’re seeking guidance that is not included below, please contact us at meeting[at]americanornithology.org.

We will add resources as they become available, so please bookmark this web page and check back frequently for updates!

Checklist for Oral Presentations

Preparing Your Presentation

The oral presentation time will be 12 minutes total, with 1.5 minutes for Q&A.
There will be a 1.5-minute transition period between speakers. During this time, attendees can move between rooms. Plan to end your presentation on time as local music will be played throughout the transition periods. See the full presentation timeline on the second slide here.
We encourage the use of English for your slides; however, if presentations are in a language other than English, bilingual slides are strongly encouraged. Note that we will not have translation services at the meeting for oral presentations and cannot guarantee that the Q&A for oral presentations will be available in languages other than English.
Slide presentation files should be made in a 16:9 widescreen aspect ratio
Only Microsoft PowerPoint or PDF documents not exceeding 450 MB will be accepted. If you made your presentation using Google Slides or Keynote, we recommend you save these files as PDFs to retain their layout. If your file exceeds the storage limit or if you have a video as part of your presentation, please contact meeting@americanornithology.org at least 24 hours in advance of your presentation to receive instructions.
All video files embedded in presentations must be saved in a .mp4 format. If you are making your presentations in PowerPoint for Mac and are including video files make sure that the videos are saved in a .mp4 format for compatibility with a PC. Click here for more detailed instructions.
Note that the conference presentations will be conducted on PCs. It is recommended that you test your presentation on a PC before the conference. We will also have some PCs located at the registration desk for this purpose.

Submitting Your Presentation

AOS 2026 presentations will be submitted through the Speaker Portal. Login using your AOS Member Portal username and password (same as what you used when submitting your abstract). Presentations must be uploaded on the day before your presentation by 23:59 ET (GMT -4). For example, all presentations on 4 August need to be uploaded by 23:59 ET on 3 August. Note that speakers will NOT be allowed to upload updated versions of their presentation directly onto the laptop before their session, but just in case there is an issue with the submitted file, please have a copy of your presentation available on a USB flash drive at the conference.

Presentation files will need to use the following name format.[Date of Presentation]_[Session Time]_[Last Name]

Example: 040826_A_Bird for a presentation in the morning session on 4 August 2026 by a presenter with the last name ‘Bird’.

Last Name: Last Name as written in the scientific program
Date of Presentation: DDMMYY (day month year ex: 4 August 2026 is 040826)
Session Time: A = Morning (10:30-12:00), B = Early afternoon (13:30-15:00), C = Late afternoon (15:30-17:00)

Checklist for Poster Presentations

Before the meeting

The poster boards at the conference can only accommodate vertical posters that are a maximum size of 28 inches wide x 40 inches tall (71.12 cm wide x 101.6 cm tall). All posters must be printed following these dimension requirements. AOS will not print out posters for presenters. Push pins for mounting posters will be available at the conference venue. We encourage the use of English for your posters; however, if presentations are in a language other than English, bilingual posters are strongly encouraged.
All presenters are required to accept the terms in the 2026 Presenter’s Agreement by following these instructions. Log into the Speaker Portal using your AOS Member Portal username and password (same as what you used when submitting your abstract). Select AOS 2026 under the Conference Center module of the Dashboard -> Click “Ready Room” -> Open the 2026 Presenter Agreement located under “Forms” -> Review the terms, select the appropriate option to indicate you agree -> click “Submit”. Presenters can provide an optional bio that will be visible to attendees via the conference app. You can add this through the Speaker Portal by selecting “Bio/Photo” under the Dashboard menu.

At the meeting

Poster sessions take place in the Marriott Room. You will need your poster number to find your assigned location. Presenting authors scheduled for Poster Session 1 are expected to set up their posters starting at 12:00 on Monday, 3 August and be present at their poster on Tuesday, 4 August, 19:00–21:00 pm. Session 1 posters should be removed following the Tuesday poster session. Presenting authors scheduled for Poster Session 2 are expected to set up their posters starting at 12:00 Wednesday, 5 August and be present at their poster on Wednesday, 5 August, 19:00–21:00 pm. Session 2 posters should be removed by Thursday, 6 August by 12:00.